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Work with us

Admin Support Role

Administrative support role tasks

The following is not an exclusive task list but includes the main tasks for the role of administrative support.

Trust

Schedule meetings/ Keep a diary of trustee meetings
Co-ordinate meetings including sending out papers, requesting agenda points
Ensure that documents are shared in a timely manner
Keep a minute of meetings including a schedule of action points
Maintain those files associated with the business of the Trust as requested by the Trustees
– This will include supporting a manager to lodge formal documents with Companies House and OSCR

(You will be required to attend meetings which may be at times other then your scheduled working time.)

Care and Support

Support the care team to maintain resident files by filing paper work and correspondence
Take notes of meetings including reviews as requested
Scheduling reviews as requested by a senior co-worker
Maintain residents diary including checking expected actions against actual actions
Monitoring benefits incoming and informing a senior co-worker of any discrepancies
Corresponding with the benefits agencies as instructed by a senior co-worker
Maintaining client account records

Co-workers

Supporting the senior Co-workers to maintain Co-worker records by filing and issuing paperwork as instructed
Supporting co-workers to maintain their personal training records and recording any training in central log
Schedule training as requested by senior co-workers

Finance

Aid finance manager
Monitor direct debits and utility supplies

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TAC Charitable Trust Work with us

Minute secretary 2020

Minute Secretary, part time

Working with: The Board of Trustees and the senior management team.

Background

Tigh a’Chomainn Camphill is a company limited by guarantee and a charity registered with OSCR. The Trust holds 7 meetings per annum plus ad-hoc meetings as required. Meetings may be held face to face typically at our office in Peterculter or by conferencing facilities including online.

Please familiarize yourself with our story.

Role

Support the chair in preparing the agenda for Trustee meetings (including ad-hoc).

Circulate the agenda and any papers.

Send out reminders.

Minute the meeting (including corrections/changes).

Arrange for signing and lodging of the minutes.

Prepare any additional paperwork required in accordance with our articles of association eg for an AGM.

Your skills

You should have basic IT skills.

You must be able to travel to meetings in the Aberdeen area.

You must be willing to meet our organisation and work with our ethos.

This role may well suit someone who is semi-retired or retired.

Pay

On application, dependent on experience.

To apply

To apply: Please send CV to tom@camphilltac.org.uk

If you would like to know more please contact Tom | 01224 732656

To apply please send a letter of interest and brief CV to tom@camphilltac.org.uk

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Co-workers Work with us

Benefits of Co-working

Make a difference. Co-working has a real, valuable, positive impact on people and communities.

Meet people. Being a part of a co-worker team introduces you to new people and new ideas. It is a great opportunity to make friends.

Be a part of a Community. Co-working helps you to discover new people and places. To find something in addition to your existing network of family and friends.

Gain confidence. Try some new, discover something new. You will be amazed at what you can do. Co-working will help you to beuild a real sense of achievement.

Learn new skills. Exercise your existing skills, learn new skills while also gaining experience and qualifications.

Challenge yourself. Co-working is a amazing opportunity to challenge yourself, to go beyond your comfort zone and to realise how much you can achieve.

Have fun.